Getting Started
New Vendor Registration
Existing Vendors
County Users
Vendor Search
Bid Opportunities
Site Administrator
To establish a vendor account with Chatham County, select New Vendor. This will begin the online registration process.
To update your company's information, select Existing Vendor. You will have to use your existing logon ID and Password to access the system and make any updates to your profile.
To perform administrative functions, select Admin Login (This is for Chatham County Administrators only)
To do a vendor search, select Vendor Search. (This selection will let you search for any vendor that is in Chatham County’s database)
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To establish a vendor account with Chatham County, select New Vendor, this will begin the online registration process. Please enter your Company Name. Registration Type - FEIN or SSN means Federal Employee Identification Number or Social Security Number.
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Please answer the questions posed on the New Vendor Profile page. Items marked with an asterisk are required items.
When selecting a username which identifies you as a Vendor, try to pick a word or name which you will remember. A username consists of any combination of letters and numbers between up to 15 characters that does not contain a blank space. We suggest that you keep the name to a reasonable length so that mistakes are not made in typing. Try to pick something that is unique
Selecting a password is similar to selecting a username; it serves as a check to verify your username. A password consists of any combination of letters and numbers between up to 15 characters that does not contain a blank space. When you are registering or updating your password information, the registration program will require that you type in your password twice. This is to verify that you did not miss-type the password. Please record your username and password after selecting them for future reference
For authentication
The "Secret Question" is a required field on our registration form. By selecting a secret question and answer you will be able to retrieve your (VIMS) ™ password quickly if you forget it.
Your password reminder is the secret answer.
The rights and obligations of the awarding party and the recipient or sub-contractor set forth in statute, program rule, or otherwise set forth or incorporated by reference in the award or award document.
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The name by which a corporation is identified.
A "DBA", also known as an "assumed name", filing as an assumed name allows the company to use additional names.
What year was your company established ?
The address identifies the location of a Web page on the World Wide Web. This is also referred to as URL or Uniform Resource Locator. Example: http://www.chathamcounty.org.
Sole Proprietorships:
A sole proprietorship is an unincorporated business that is owned by one
individual. It is the simplest form of business organization to start and
maintain. The business has no existence apart from you, the owner. Its
liabilities are your personal liabilities. You undertake the risks of the
business for all assets owned, whether used in the business or personally
owned.
Partnership: A partnership is the relationship existing between two or more persons who join to carry on a trade or business. Each person contributes money, property, labor, or skill, and expects to share in the profits and losses of the business.
Corporation: In forming a corporation, prospective shareholders exchange money, property, or both, for the corporation's capital stock. A corporation generally takes the same deductions as a sole proprietorship to figure its taxable income.
Limited Liability Company (LLC): Owners
of an LLC are called members. Since most states do not restrict ownership,
members may include individuals, corporations, other LLC's and foreign
entities. There is no maximum number of members. Most states also permit
“single member” LLCs, those having only one owner.
Business Types
For Example: construction, professional Services, General Procurement
(Retail or Wholesale Supplier)
The mailing address is where Chatham County can communicate with your company.
Phone number format: (xxx)xxx-xxxx
Fax number format: (xxx)xxx-xxxx
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In the spaces provided please enter your Mailing Address.
Company Mailing Address
Street Address 1
Street Address 2
Street Address 3
City
County
State/Province
Postal Code Format: XXXXX or XXXXX-XXXX
Country
Phone xxx-xxx-xxxx
Fax
This address is the address to which statements are mailed.
When you have completed this page click the Update Button.
Company Billing Address
Street Address 1
Street Address 2
Street Address 3
City
County
State/Province
Postal Code Format XXXXX or XXXXX-XXXX
Country
Phone:Format: xxx-xxx-xxxx
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Primary Contact: Required
Primary Contact
Chief Officer: Individual responsible for command of functional sections, for example, Operations, Planning, Logistics, and Finance/Administration.
Owner: Any person who has a valid and legal right, title and interest
in the Business
First Name
Last Name
Title
Email Format: joe@yourcompany.com
Phone Format: XXX-XXX-XXXX
Secondary Contact: Optional
Secondary Contact
Owner/Chief Officer?
First Name
Last Name
Title
Email Format: joe@yourcompany.com
Telephone Format: Telephone number: (xxx)xxx-xxxx
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Is your business at least 51% owned, managed,
and directed by one or more minority individuals?
If yes, select the button below which best describes the race or ethnicity of
the majority owners.
Black/African American
Asian American
Hispanic/Latino
Native American
Pacific Island American
Other
M/WBE
A Minority Business Enterprise and A Women Business Enterprise is a concern that is (1) at least 51 percent owned by one or more minority individuals, or, in the case of a publicly owned business, at least 51 percent of the stock is owned by one or more minority individuals; and (2) whose daily business operations are managed and directed by one or more of the minority owners.
Certified M/WBE
A firm owned and operated by socially and economically disadvantaged individuals and eligible to receive federal contracts under the Small Business Administration's 8(a) Business Development Program.
Uploading Files
To electronically send a copy of your SBA 8(a) certification, click on the Browse button located at the bottom of the screen, find the folder in which you have filed your copy of the M/WBE certification. Click on the folder, then click on the file, then click Browse.
Enter Certifying Agency Names
According to the SBA a Certification is a review process designed to ensure that a small business is actually owned, controlled, and operated by the applicants. Most certifications are granted for Minority or Women owned businesses, Small Disadvantaged Businesses, and Under-utilized businesses. Certification agencies implement the processes for government and private sector entities and ensure that only firms that meet the eligibility criteria of the individual programs are properly certified. Please list your Certifying Agency in the boxes provided.
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Vendor NAICS Codes
Keyword Search: Enter Product or Service Keyword(s) and press Submit.
Products and Services are items and services provided by your company, for instance, child care and dry cleaning. Please describe your company's products and services in 500 words or less in the space provided.
NAICS Code Search:
Select at least one (1) and as many as four (4) NAICS codes that best describe your company's products or services. If you do not know the proper codes for your products or services, click on the word search.
Obtaining NAICS Codes
The Chatham County Vendor Information Management System (VIMS) ™ provides two methods for obtaining Vendor NAICS Codes:
1. Search by keyword
2. Search by NAICS number
To find the correct code by using keywords, type the keyword into the search box. Enter a Product or Service Keyword and press the Submit button.
To find the correct code by using a NAICS Code Search, type the code into the search box. Enter a code and press the Submit Button.
NAICS uses a six digit hierarchical coding system to classify all economic activity into twenty industry sectors. Five sectors are mainly goods-producing sectors and fifteen are entirely services-producing sectors. Use the links below to find your NAICS Code. Source:
http://www.census.gov/epcd/www/naics.html
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Enter your Customer Name (Company)
Enter your Contact First Name
Enter your Contact Last Name
Enter your Title
Enter your Email Format joe@yourcompany.com
Phone Format XXX-XXX-XXXX
Describe Contract/Project:
Enter your Contract Amount: $
Date Awarded (mm/dd/yyyy)
Your company's role in the project?
Enter your Prime Contractor
Enter your Sub Contractor
Joint Venture Participant
Enter your Customer Name (Company)
Enter your Contact First Name
Enter your Contact Last Name
Enter your Title
Enter your Email Format joe@yourcompany.com
Phone Format XXX-XXX-XXXX
Describe Contract/Project:
Enter your Contract Amount: $
Date Awarded (mm/dd/yyyy)
Your company's role in the project?
Enter your Prime Contractor
Enter your Sub Contractor
Joint Venture Participant
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Use this Search Engine to locate vendors who have registered to do business business with Chatham County. Vendors can be located by:
Enter your Search criteria below and Submit.
NAICS Code or Keyword (s):
Company Name:
City:
County:
State:
Zip Code:
MWBE Status:
FYI All NAICS Codes and descriptions can be found at http://www.census.gov/epcd/www/naics.html
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